RFP 2024-02 LAVTA ON-CALL CREATIVE, DESIGN, AND MEDIA STRATEGY SERVICES

NOTICE IS HEREBY GIVEN THAT the Livermore Amador Valley Transit Authority (LAVTA) is seeking proposals from qualified firms (Proposers or Consultants) to provide on-call creative, design and media strategy services in planning, managing, and implementing marketing campaigns for a wide variety of programs and initiatives (Services).

LAVTA, subject to Board of Directors’ approval, intends to award a two-year base term contract, with one additional one-year option term, for on-call Services to the successful Proposer. The successful Proposer(s) will execute an Agreement for Services. Please refer to Appendix B.

The Services will be provided on an as-needed basis. There is no guarantee of any amount of work that will be ordered or allocated, or the total compensation to be paid to any Consultant(s) under the contract(s).

LAVTA intends to adhere to the following solicitation timeline, which is subject to change at LAVTA’s sole discretion:

Solicitation Timeline

Activity	Date
RFP Issued	January 31, 2024
Pre-Proposal Conference	February 15, 2024, at 2:00 p.m. PST
Questions and RFCs Due	February 20, 2024, prior to 4:00 p.m. PST
Agency’s Response to Questions/RFCs	February 23, 2024, by end of business
Proposals Due	March 1, 2024, prior to 2:00 p.m. PST
Interviews (if required)	March 12-13, 2024, if needed
Contract Award (tentative)	April 1, 2024
Notice to Proceed (tentative)	April 8, 2024

Proposals will be received via email to David Mark at procurements@lavta.org until 2:00 p.m. on March 1, 2024. Hard copy submissions will NOT be accepted. Hard copies received will be returned (unopened) to Proposers without consideration. However, upon request, copies of the RFP may be obtained by contacting LAVTA at (925) 455-7555.

LAVTA hereby notifies all Proposers that it is the policy of LAVTA to ensure non-discrimination on the basis of race, color, sex, or national origin in the award and administration of contracts that it awards. It is the intention of LAVTA to create a level playing field on which Disadvantaged Business Enterprises (DBEs) can compete fairly for contracts and subcontracts relating to LAVTA’s construction, procurement and professional services activities. LAVTA’s Disadvantaged Business Enterprise (DBE) Program described in the RFP documents will be applied to all projects funded in whole or in part with federal funds.

For questions regarding this RFP, please contact David Mark at procurements@lavta.org.

For details of the RFP click here.
For Pre-proposal meeting presentation with minor updates, click here.
For Pre-proposal meeting participant list, click here.
For Addendum #1, click here.
For Addendum #2, click here.
For Intent to Award, click here.

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