Archives: Archive meetings

LAVTA Archive meeting Pages

LAVTA on freeway with other traffic

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Bay Area Healthy Transit Plan

Recommendation: The Projects & Services Committee recommends the Board of Directors approve Resolution 26-2020, a resolution endorsing Riding Together: Bay Area Healthy Transit Plan as a baseline set of measures that LAVTA and other Bay Area transit agencies will implement to ensure the health of transit riders and workers during the COVID-19 pandemic.

5. Matters Initiated by the Board of Directors
• Items may be placed on the agenda at the request of three members of the Board.

6. Next Meeting Date is Scheduled for: September 14, 2020

7. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 8/28/20

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

LAVTA on freeway with other traffic

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. March Tri-Valley Accessible Advisory Committee Minutes

5. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the May 4, 2020 Board of Directors meeting.

B. Treasurer’s Report for April 2020

Recommendation: Staff recommends that the Board of Directors approve the April 2020 Treasurer’s Report.

C. Resolution Authorizing Investment of Livermore Amador Valley Transit Authority (LAVTA) Monies in the State of California Local Agency Investment Fund (LAIF)

Recommendation: Staff recommends that the Board of Directors adopt the attached Resolution 12-2020 reauthorizing investment of LAVTA monies in LAIF.

D. TAAC Recruitment for Terms Starting FY 2020/2021

Recommendation: Ratify the appointments for the Tri-Valley Accessible Advisory Committee for two-year terms starting on July 1, 2020.

E. Funding Agreement with Alameda County for Construction of Dublin/Pleasanton BART Parking Garage

Recommendation: Staff recommends the Board of Directors approve Resolution 13-2020, authorizing the Executive Director to execute a Funding Agreement with Alameda County to pass through Transit and Intercity Rail Capital Program funds for the construction of a new, multi-level parking structure at the Dublin/Pleasanton BART station on County-owned land.

F. Trapeze Maintenance Agreement

Recommendation: Staff recommends that the Board of Directors approve, and authorize the Executive Director to enter into contract with Trapeze Software Group, Inc for the purpose of a maintenance agreement for the term of 5 years beginning July 1, 2020.

6. 2020 Audit of LAVTA’s Financial Statements

Recommendation: Staff requests that the Board of Directors approve the revised Capital Budget for FY2021.

7. Executive Director’s Report

· PowerPoint Presentation

8. FY2021 LAVTA Service Scenarios

Recommendation: None. Information item only.

9. Update on FY 2021 Operating and Capital Budget

Recommendation: Staff requests that the Board of Directors approve the revised Capital Budget for FY2021.

10. LAVTA Annual Salary Band Review

Recommendation: Staff recommends approval of the attached Resolution 15-2020 adjusting the salary bands for LAVTA positions.

11. Resolution in Support of Allocation Request for FY 17-18 Funding through the State Low Carbon Transit Operations Program (LCTOP)

Recommendation: Staff recommends the Board of Directors approve Resolution 17-2020 in support of an LCTOP allocation request to Caltrans for the Fare Free Rides program. This resolution is required to request allocations for this funding from Caltrans.

12. Bus Exterior Advertising Contract – Amend Option Year 1 Terms

Recommendation: Approve an amendment to the first option year of our contract with Lamar Transit Advertising for the sale and installation of exterior bus advertising to remove the minimum annual guarantee and maintain the 50 percent split of net sales.

13. Election of LAVTA Chair and Vice Chair

Recommendation: Nominate and elect a LAVTA Board Chair and Vice Chair for FY21 in accordance with the agency’s bylaws.

14. Matters Initiated by the Board of Directors
• Items may be placed on the agenda at the request of three members of the Board.

15. Next Meeting Date is Scheduled for: July 6, 2020

16. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 6/5/20

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

LAVTA on freeway with other traffic

Materials will be posted 72 hours prior to meeting.

LAVTA on freeway with other traffic

Materials will be posted 72 hours prior to meeting.

LAVTA on freeway with other traffic

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

4. Minutes of the September 28, 2021 Meeting of the F&A Committee

Recommendation: Approval

5. Treasurer’s Report for September 2021

Recommendation: Staff requests that the Finance and Administration Committee forward the September 2021 Treasurer’s Report to the Board for approval.

6. Fiscal Year 2021 Annual Comprehensive Financial Report (ACFR)

Recommendation: Staff recommends the Finance and Administration Committee forward the Annual Comprehensive Financial Report (ACFR) for review and acceptance to the Board of Directors, prior to submitting the ACFR to the Government Finance Officers Association (GFOA) for award.

7. Preview of Upcoming F&A Committee Agenda Items

8. Matters Initiated by Committee Members

9. Next Meeting Date is Scheduled for: November 23, 2021

10. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 10/22/2021

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

LAVTA on freeway with other traffic

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

4. Minutes of the August 24, 2021 Meeting of the F&A Committee

Recommendation: Approval

5. Treasurer’s Report for August 2021

Recommendation: Staff requests that the Finance and Administration Committee forward the August 2021 Treasurer’s Report to the Board for approval.

6. 2021 FTA Triennial Review

Recommendation: Review the 2021 FTA Triennial report.

7. Establish Guidelines for the California Employers’ Pension prefunding trust account with CalPERS

Recommendation: Staff recommends that the Finance and Administration Committee recommend that the Board approve Resolution 31-2021 establishing guidelines for the Section 115 Pension Trust Fund.

8. Preview of Upcoming F&A Committee Agenda Items

9. Matters Initiated by Committee Members

10. Next Meeting Date is Scheduled for: October 26, 2021

11. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 9/24/2021

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

LAVTA on freeway with other traffic

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

4. Minutes of the June 22, 2021 Meeting of the F&A Committee

Recommendation: Approval

5. Treasurer’s Report for June 2021 (Preliminary) and July 2021

Recommendation: Staff requests that the Finance and Administration Committee forward the June 2021 (preliminary) and July 2021 Treasurer’s Report to the Board for approval.

6. DBE Policy Revision

Recommendation: Staff requests that the Finance & Administration Committee forward Resolution 28-2021 revising LAVTA’s DBE policy to the Board for approval.

7. Consideration and approval of the establishment of a California Employers’ Pension prefunding trust account with CalPERS

Recommendation: Staff recommends that the Finance &Administration Committee recommend that the Board approve Resolution 29-2021 establishing a California Employers’ Pension Prefunding Trust (CEPPT) Account with CalPERS for the purpose of refunding LAVTA’s required pension contributions and authorize an initial payment of $100,000 to open the trust account. Additionally, staff requests that the Finance and Administration Committee recommend that the Board authorize the Executive Director to execute the required documentation for participation in the CEPPT.

8. Executive Director’s Report

9. Preview of Upcoming F&A Committee Agenda Items

10. Matters Initiated by Committee Members

11. Next Meeting Date is Scheduled for: September 28, 2021

12. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 8/20/2021

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

LAVTA on freeway with other traffic

Materials will be posted 72 hours prior to meeting.

LAVTA on freeway with other traffic

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

4. Minutes of the May 25, 2021 Meeting of the F&A Committee

Recommendation: Approval

5. Treasurer’s Report for May 2021

Recommendation: Staff requests that the Finance and Administration Committee forward the May 2021 Treasurer’s Report to the Board for approval.

6. Resolution Authorizing Investment of Livermore Amador Valley Transit Authority (LAVTA) Monies in the State of California Local Agency Investment Fund (LAIF)

Recommendation: That the Finance and Administration Committee recommend that the Board of Directors adopt the attached Resolution 20-2021 reauthorizing investment of LAVTA monies in LAIF.

7. Approve Resolution 21-2021 Accepting Funds from the Alameda County Transportation Commission for Atlantis O&M Facility Bridging Documents Project

Recommendation: Staff recommends that the Finance & Administration Committee refer Resolution 21-2021 to the Board of Directors for approval, accepting funds from the Alameda County Transportation Commission should they be awarded to LAVTA for the Atlantis O&M Facility Bridging Documents Project.

8. Declaration of Surplus Property in Compliance with LAVTA Policy for Disposition of Surplus Property

Recommendation: Staff recommends the Finance & Administration Committee forward a recommendation to the Board of Directors to declare as surplus one road supervisor van, one transit bus and authorize their disposal through a method consistent with LAVTA’s Policy for Disposition of Surplus Property.

9. Preview of Upcoming F&A Committee Agenda Items

10. Matters Initiated by Committee Members

11. Next Meeting Date is Scheduled for: July 27, 2021

12. Adjourn

 

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 6/17/2021

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

LAVTA on freeway with other traffic

Due to COVID-19 meetings will not be held on-site at LAVTA, so please see the agenda link for further instructions for joining our Zoom conference meeting and how the public can participate.

1. Call to Order

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

4. Minutes of the April 27, 2021 Meeting of the F&A Committee

Recommendation: Approval

5. Treasurer’s Report for April 2021

Recommendation: Staff requests that the Finance and Administration Committee forward the April 2021 Treasurer’s Report to the Board for approval.

6. LAVTA’s Operating & Capital Budget for FY 2022

Recommendation: Staff recommends that the Finance and Administration Committee forward the Operating and Capital Budget for FY 2022 to the Board for approval.

7. LAVTA Annual Salary Band Review

Recommendation: Staff recommends approval of the attached Resolution 17-2021 adjusting the salary bands for LAVTA positions.

8. Resolution in Support of Application for FY 21-22 Funding through the State Transit Assistance State of Good Repair Program

Recommendation: Staff recommends the Finance and Administration Committee refer Resolution 18-2021 to the Board of Directors for approval in support of an allocation request to MTC and Caltrans for the State Transit Assistance State of Good Repair (SGR) Program.

9. Legislative Update

Recommendation: Staff recommends the Committee accept this report and refer one legislative positions to the Board of Directors for approval:
• AB 629 (Chiu) – Youth Transit Pass Pilot Program – WATCH

10. One Year Extension to Legal Services Agreement with Hanson Bridgett LLP

Recommendation: Staff requests that the Finance and Administration Committee recommend the Board exercise an option year and extend the legal services agreement from July 1, 2021 through June 30, 2022.

11. Exercise the First Option Year of the Contract with MV Transportation

Recommendation: Staff requests the Finance and Administration Committee recommends to the Board of Directors to authorize the Executive Director to exercise the first option year and extend the fixed route operations and maintenance services contract from July 1, 2021 through June 30, 2022.

12. Preview of Upcoming F&A Committee Agenda Items

13. Matters Initiated by Committee Members

14. Next Meeting Date is Scheduled for: June 22, 2021

15. Adjourn

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Executive Assistant /s/ Jennifer Suda 5/21/2021

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

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