1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the subject matter of this meeting.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Adjourn to CLOSED SESSION

5. CLOSED SESSION
PUBLIC EMPLOYEE DISCIPLINE / DISMISSAL / RELEASE
Government Code Section 54957
Title: Executive Director

6. Reconvene to OPEN SESSION

7. Next Meeting Date is Scheduled for: September 9, 2013

8. Adjournment

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

I hereby certify that this agenda was posted 24 hours in advance of the noted meeting.

LAVTA, Administrative Assistant, August 6, 2013
On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Adjourn to CLOSED SESSION

5. CLOSED SESSION
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: Executive Director

6. Reconvene to OPEN SESSION

7. Next Meeting Date is Scheduled for: September 9, 2013

8. Adjournment

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.
LAVTA, Administrative Assistant, July 30, 2013

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Action Recommended
by Staff

1. Call to Order 3:30

A. Approval of Agenda and Modifications if necessary

2. Citizens’ Forum: An opportunity for members of the audience to comment on a subject not listed on the agenda (under state law, no action may be taken at this meeting) 3:35

3. Minutes of May 1, 2013 Meeting of the Committee (please review prior to meeting) Approval 3:45

4. WAAC Bylaws Review Information 3:50

5. Welcome to New Members Action 4:00

6. Election of Chair and Vice Chair for FY 2013 Action 4:05

7. Establish Meeting Dates and Times for FY 2014 Action 4:20

8. Proposed Wheels Dial-A-Ride Pick-Up Window Policy Change Action 4:25

9. Fixed Route Service Changes Update Information 4:40

10. PAPCO Report Information 4:35

11. Operation issues – Suggestions for Changes (Members) Discussion 4:50

12. Press Release – Paratransit Driver Honored for Saving a Passenger’s Life Information 4:57

13. Adjournment Meeting Time: 5:00

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA Administrative Services Department, June 26, 2013

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore/Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

1. Call to Order

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Consent Agenda

Recommend approval of all items on Consent Agenda as follows :

A. Minutes of the June 3, 2013 meeting of the Board of Directors

B. Treasurer’s Report for the month of May 2013

Recommendation: Staff recommends approval of the attached May 2013 Treasurer’s Report.

5. August 2013 Service Changes

Recommendation: The Projects & Services Committee recommends that the Board approve the service change proposals for implementation in August 2013. Resolution 23-2013.

6. ParaTransit RFP
Power Point Presentation – No Staff Report

7. Establishing Standing Committees and Memberships

Recommendation: Chair Thorne recommends that the Board approve Resolution 22-2013, establishing new standing committees, memberships, and officers.

8. Cancel Regularly Scheduled Board of Directors Meeting for August 2013

Recommendation: Based on the Board’s usual and customary summer hiatus, I am recommending that the Board of Directors cancel the August 2013 Board meeting as well as both standing committees usually scheduled in the fourth week of July. If any urgent items come to my attention between now and the meeting I will contact the Chair of the Board of Directors and request either that the meeting is reinstated, or that a special meeting be called.

9. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

10. Executive Director’s Report

11. Next Meeting Date is Scheduled for: August 5, 2013

12. Adjournment

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant, June 26, 2013
On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

1. Call to Order

2. Meeting Open to Public

• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

3. Minutes of the May 20, 2013 Meeting of the P&S Committee

Recommendation: Approval

4. August 2013 Service Changes

Recommendation: Recommend the service change proposals to the Board of Directors for approval and implementation in August 2013.

5. Matters Initiated by Committee Members

6. Next Meeting Date is Scheduled for: July 22, 2013.

7. Adjourn

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA Administrative Services Department, June 19, 2013

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Public Hearing – Potential Service Changes

5. Consent Agenda

Recommend approval of all items on Consent Agenda as follows :

A. Minutes of the May 6, 2013 meeting of the Board of Directors

B. Treasurer’s Report for the month of April 2013

Recommendation: The Finance & Administration Committee recommends approval of the April 2013 Treasurer’s Report.

C. Complete Streets Resolution

Recommendation: Approve recommendation from the LAVTA Projects and Services Committee to adopt the attached Resolution 16-2013, to support and approve the Complete Streets Policies and Legislation adopted by Alameda County, the Cities of Dublin, Livermore and Pleasanton, and the State of California.

D. Measure B Express Bus Grant Funds Resolutions

Recommendation: The Finance and Administration Committee forwards a recommendation to the LAVTA Board of Directors to approve the attached Resolutions 20-2013, and 21-2013, to authorize its Executive Director, to execute funding agreements with Alameda CTC for FY 2012/13 under the Coordinated Call for Projects.

E. WAAC Appointments for FY13

Recommendation: Staff has compiled the Board’s appointments into Resolution 18-2013 for adoption at the June 3, 2013 Board meeting.

F. ADA Paratransit Application Part 2 Update

Recommendation: The Wheels Accessibility Advisory Committee and the Projects and Services Committee recommend to the Board of Directors to approve Part 2 of the ADA paratransit application for immediate implementation.

G. Resolution Authorizing Investment of Livermore Amador Valley Transit Authority (LAVTA) Monies in the State of California Local Agency Investment Fund (LAIF)

Recommendation: The Finance and Administration Committee recommends the Board of Directors adopt the attached Resolution 15-2013 reauthorizing investment of LAVTA monies in LAIF.

6. Contract Award for LAVTA Legal Services

Recommendation: The Finance and Administration Committee recommends the LAVTA Board of Directors enter into an agreement with Hanson Bridgett, LLP for the provision of legal services, for a three-year period with seven option years, and authorize the Executive Director to execute the agreement.

7. Proposed Service Changes to be Effective August 2013

Recommendation: This item is for information only.

8. LAVTA’s Final Budget for FY 2014

Recommendation: The Finance & Administration Committee recommends that the Board of Directors approve the final LAVTA FY2014 Operating and Capital Budget.

9. Election of LAVTA Chair and Vice Chair

Recommendation: Nominate and elect a Chair and Vice Chair for FY14 in accordance with the agency’s bylaws.

10. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

11. Executive Director’s Report

12. Next Meeting Date is Scheduled for: July 1, 2013

13. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant, May 29, 2013

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

1. Call to Order

2. Meeting Open to Public
• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

3. Minutes of the April 23, 2013 Meeting of the F&A Committee

Recommendation: Approval

4. Treasurer’s report for April 2013

Recommendation: Staff recommends submitting the attached April 2013 Treasurer’s Report Treasurer’s Report to the Board for approval.

5.Measure B Express Bus Grant Funds Resolutions

Recommendation: Forward a recommendation to the LAVTA Board of Directors to approve the attached Resolutions 20-2013, and 21-2013, to authorize its Executive Director, to execute funding agreements with Alameda CTC for FY 2012/13 under the Coordinated Call for Projects.

6. Resolution Authorizing Investment of Livermore Amador Valley Transit Authority (LAVTA) Monies in the State of California Local Agency Investment Fund (LAIF)

Recommendation: Forward a recommendation to the Board of Directors to adopt the attached Resolution 15-2013 reauthorizing investment of LAVTA monies in LAIF.

7. Contract Award for LAVTA Legal Services

Recommendation: It is requested that the Administration and Budget Committee forward a recommendation to the LAVTA Board of Directors to enter into an agreement with Hanson Bridgett, LLP for the provision of legal services, for a three-year period with seven option years, and authorize the Executive Director to execute the agreement.

8. LAVTA’s Final Budget for FY 2014

Recommendation: Review and forward a recommendation to the Board of Directors for approval of the final LAVTA FY2014 Operating and Capital Budget. Resolution 19-2013.

9. Matters Initiated by Committee Members

10. Next Meeting Date is Scheduled for: June 25, 2013

11.
Adjournment

In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

Administrative Services Department, May 22, 2013

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to: Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : frontdesk@la

1. Call to Order

2. Meeting Open to Public

• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

3. Minutes of the April 22, 2013 Meeting of the P&S Committee

Recommendation: Approval

4. Complete Streets Resolution

Recommendation: Forward a recommendation to the Board of Directors to adopt the attached Resolution 16-2013, to support and approve the Complete Streets Policies and Legislation adopted by Alameda County, the Cities of Dublin, Livermore and Pleasanton, and the State of California.

5. ADA Paratransit Application Part 2 Update

Recommendation: Recommend to the Board of Directors to approve Part 2 of the ADA paratransit application for immediate implementation.

6. Proposed Service Changes to be Effective August 2013

Recommendation: This item is for information only.

7. Matters Initiated by Committee Members

8. Next Meeting Date is Scheduled for: June 24, 2013.

9. Adjourn

In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA Administrative Services Department Date 5/14/13

1. Call to Order

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Wheels Accessibility Advisory Committee Report

5. Consent Agenda

Recommend approval of all items on Consent Agenda as follows :

A. Minutes of the April 1, 2013 meeting of the Board of Directors

B. Treasurer’s Report for the month of March 2013

Recommendation: The Finance & Administration Committee recommends approval of the March 2013 Treasurer’s Report.

C. MTC’s 511 Project

Recommendation: The Projects & Services Committee was briefed on this item. Information only – no action is required at this time.

D. Delete a Run of Route 54

Recommendation: The Projects & Services Committee recommends that the Board approve the deletion of the fourth morning run of Route 54.

E. Transfers Between LAVTA and PPS

Recommendation: The Projects & Services Committee recommends approval of a free transfer policy between Wheels fixed routes and Pleasanton’s DTR route.

6. LAVTA Benefits Review

Recommendation: This is an information item.

7. Human Resources Policy

Recommendation: The Finance and Administration Committee recommends the Board approve Resolution 07-2013 and the Proposed LAVTA Human Resources Policy.

8. LAVTA Annual Organizational Review

Recommendation: The Finance and Administration Committee recommends the Board of Directors approve the attached organization chart and the Resolution 14-2013 changing the rates of salary bands for LAVTA employees.

9. LAVTA’s Preliminary Budget for FY 2014

Recommendation: Review the preliminary Operating and Capital Budget for FY 2014. The proposed Budget will be presented to the full Board of Directors in May, discussed again at F&A in late May, and be presented for final approval by the Board in June.

10. Customer Complaint System

No Staff Report – Power Point Presentation

11. Paratransit Contract with American Logistics Company

Recommendation: Information only – no formal action is required.

12. Termination of Federal Representation Contract

Recommendation: Staff recommends that formal notice be issued to Jordan & Associates to terminate the contract, pursuant to Section 22 of the contract, effective June 30, 2013.

13. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

14. Executive Director’s Report

15. Next Meeting Date is Scheduled for: June 3, 2013

16. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant, May 1, 2013

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

Action Recommended
by Staff

1. Call to Order 3:30

A. Approval of Agenda and Modifications if necessary

2. Citizens’ Forum: An opportunity for members of the audience to comment on a subject not listed on the agenda (under state law, no action may be taken at this meeting) 3:35

3. Minutes of February 28, 2013 Meeting of the Committee (please review prior to meeting) Approval 3:45

4. ADA Paratransit Application Part 2 – Medical Care Professional’s Verification Action 3:50

5. Recruitment for WAAC Information 4:05

6. LAVTA Measure B GAP Grant Applications Update Information 4:15

7. Update on ALC Information 4:25

8. Event Report – Atlantis Ribbon Cutting and Stanley Boulevard Improvement Project Ribbon Cutting Ceremony Information 4:25

9. Update on Stoneridge Stop Information 4:30

10. PAPCO Report Information 4:35

11. Operation issues – Suggestions for Changes (Members) Discussion 4:45

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA Administrative Services Department, April 24, 2013

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore/Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]