1. Call to Order

2. Meeting Open to Public
• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

3. Minutes of the October 22, 2013 Meeting of the F&A Committee

Recommendation: Approval

4. Treasurer’s report for October 2013

Recommendation: Staff recommends submitting the attached October 2013 Treasurer’s Report to the Board for approval.

5. 2014 Legislative Program

Recommendation: The Finance & Administration Committee should recommend that the Board approve Resolution 27-2013, adopting the 2014 Legislative Program.

6. Matters Initiated by Committee Members

7. Next Meeting Date is Scheduled for: December 24, 2013. This date falls on a LAVTA staff holiday. Please discuss scheduling of next meeting.

8. Adjournment

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

Administrative Services Department, 11/19/13

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to: Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order

2. Meeting Open to Public

• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

3. Minutes of the September 23, 2013 Meeting of the P&S Committee

Recommendation: Approval

4. Try Transit to School Results

Recommendation: None – information only.

5. Discounted Student Passes

Recommendation: The Board is requested to provide additional direction on this issue.

6. Commercial #2

Recommendation: None – information only.

7. Matters Initiated by Committee Members

8. Next Meeting Date is Scheduled for: December 23, 2013?

9. Adjourn

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA Administrative Services Department, 11/19/13

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Consent Agenda

Recommend approval of all items on Consent Agenda as follows :

A. Minutes of the October 7, 2013 meeting of the Board of Directors

B. Treasurer’s Report for the month of September 2013

Recommendation: The Finance & Administration Committee recommends approval of the September 2013 Treasurer’s Report.

C. Bay Area Air Quality Management District (BAAQMD) Fiscal Years 2013/14-2018/19 Funding Resolution

Recommendation: The Finance & Administration Committee recommends approval of Resolution 25-2013.

D. December Board Meeting Date

Recommendation: Approve changing the date of the December Board meeting from the 2nd to the 16th.

5. Fiscal Year 2013 Comprehensive Annual Financial Report (CAFR)

Recommendation: The Finance and Administration Committee recommends the Board of Directors review and approve the Comprehensive Annual Financial Report (CAFR), prior to submitting the CAFR to the Government Finance Officers Association (GFOA) for award.

6. Quarterly Budget and Grants Update

Recommendation: NA – information only.

7. Livermore ADA Bus Stop Improvements

Recommendation: Staff recommends that the Board approve Resolution 26-2013 to award a contract to Ray’s Electric, the lowest responsive and responsible bidder for the Livermore ADA Bus Stop Improvements, for a total contract award of $100,785 plus applicable taxes. Authorize the Executive Director to sign the contract and issue a Notice to Proceed. Approve a 10% project contingency of $10,079 to be used at the discretion of the Executive Director for a total project cost not to exceed $110,864 plus applicable taxes.

8. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

9. Executive Director’s Report

10. Board of Directors Workshop

11. Next Meeting Date is Scheduled for: December 16, 2013 at 4:00pm (Per Board Approval)

12. Adjournment

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant, October 30, 2013

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

1. Call to Order

2. Meeting Open to Public
• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

3. Minutes of the August 27, 2013 Meeting of the F&A Committee

Recommendation: Approval

4.Bay Area Air Quality Management District (BAAQMD) Fiscal Years 2013/14-2018/19 Funding Resolution

Recommendation: Staff recommends approval of Resolution 25-2013.

5. Treasurer’s report for September 2013

Recommendation: Staff recommends submitting the attached September 2013 Treasurer’s Report to the Board for approval.

6. Fiscal Year 2013 Comprehensive Annual Financial Report (CAFR)

Recommendation: Staff recommends the Committee forward the Comprehensive Annual Financial Report (CAFR) for review and acceptance to the Board of Directors, prior to submitting the CAFR to the Government Finance Officers Association (GFOA) for award.

7. Quarterly Budget and Grants Update

Recommendation: Information only.

8. Matters Initiated by Committee Members

9. Next Meeting Date is Scheduled for: November 26, 2013

10.
Adjournment

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.
Administrative Services Department, 10/16/13

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to: Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order

2. Meeting Open to Public

• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

3. Minutes of the August 26, 2013 Meeting of the P&S Committee

Recommendation: Approval

4. Marketing Strategy Plan for the Remainder of FY14

Recommendation: The Marketing Strategy Plan is an informational item only, however, the Board is requested to approve the commercial.

5. Matters Initiated by Committee Members

6. Next Meeting Date is Scheduled for: October 28, 2013.

7. Adjourn

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA Administrative Services Department Date

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.
• Public comments should not exceed three (3) minutes.
• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.
• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Wheels Accessible Advisory Report

5. Consent Agenda
Recommend approval of all items on Consent Agenda as follows :

A. Minutes of the July 1, 2013 meeting of the Board of Directors
Minutes of the August 5, 2013 meeting of the Board of Directors
Minutes of the August 7, 2013 Special meeting of the Board of Directors

B. Treasurer’s Report for the month of June 2013 and July 2013

Recommendation: The Finance and Administration Committee recommends approval of the attached June 2013 and July 2013 Treasurer’s Report.

6. Proposed Wheels Dial-A-Ride Pick-Up Window Policy Change

Recommendation: The Wheels Accessibility Advisory Committee and the Projects and Services Committee recommend to the Board of Directors to approve the Wheels Dial-A-Ride pick-up window policy change to “0/30”.

7. Dial-A-Ride Passenger Survey 2013

Recommendation: Informational only.

8. Fixed Route Passenger Satisfaction Survey 2013

Recommendation: This is an informational item only.

9. On Time Performance – Power Point Presentation

10. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

11. Executive Director’s Report

12. Closed Session pursuant to Government Code Section 54957(b):
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Executive Director

13. Closed Session pursuant to Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Representative: Chair Jerry Thorne
Unrepresented Employee: Executive Director

14. Reconvene to OPEN SESSION

15. Next Meeting Date is Scheduled for: October 7, 2013

16. Adjournment

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant, September 4, 2013

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

1. Call to Order 3:30

A. Approval of Agenda and Modifications if necessary

2. Citizens’ Forum: An opportunity for members of the audience to comment on a subject not listed on the agenda (under state law, no action may be taken at this meeting)

3.Minutes of July 3, 2013 Meeting of the Committee (please review prior to meeting)

4. Livermore Bus Stop ADA Improvements Update

5. Dublin/Pleasanton Bus Stop ADA Improvements

6. Transfer Free Program Between Wheels Fixed Route and Pleasanton Downtown Route

7. Dial-A-Ride Passenger Survey 2013

8. ALC’s FY2013 Service Quality Standard Index Results

9. Operations Contractor Procurement Update

10. PAPCO Report

11. Operation issues – Suggestions for Changes (Members)

12. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA Administrative Services Department, August 28, 2013

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore/Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email: [email protected]

1. Call to Order

2. Meeting Open to Public

• Members of the audience may address the Committee on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.
• Members of the audience may address the Committee on items on the Agenda at the time the Chair calls for the particular Agenda item.
• Public comments should not exceed three (3) minutes.
• Agendas are published 72 hours prior to the meeting.
• No action may be taken on matters raised that are not on the Agenda.

3. Minutes of the June 24, 2013 Meeting of the P&S Committee

Recommendation: Approval

4. Proposed Wheels Dial-A-Ride Pick-Up Window Policy Change

Recommendation: Review and approve the Wheels Dial-A-Ride pick-up window policy change to “0/30”.

5. Dial-A-Ride Passenger Survey 2013

Recommendation: None. Informational only.

6. Fixed Route Passenger Satisfaction Survey 2013

Recommendation: This is an informational item only.

7. Matters Initiated by Committee Members

8. Next Meeting Date is Scheduled for: September 23, 2013.

9. Adjourn

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

In the event that a quorum of the entire Board is present, this Committee shall act as a Committee of the Whole. In either case, any item acted upon by the Committee or the Committee of the Whole will require consideration and action by the full Board of Directors as a prerequisite to its legal enactment.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA Administrative Services Department, August 20, 2013

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:
Executive Director
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]