Materials will be posted 72 hours prior to meeting.

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.

• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.

• Public comments should not exceed three (3) minutes.

• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.

• No action may be taken on matters raised that are not on the Agenda.

• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the November 7, 2016 Board of Directors meeting.

B. Treasurer’s Report for the month of October 2016

Recommendation: Staff recommends approval of the October 2016 Treasurer’s Report.

C. Contract Award for Tri-Valley Comprehensive Paratransit Assessment

Recommendation: The Projects and Services Committee recommends that the LAVTA Board of Directors authorize the Executive Director to enter into the MOU with the City of Pleasanton for the Comprehensive Tri-Valley Paratransit Assessment.

D. Resolution Authorizing the Livermore Amador Valley Transit Authority to Adopt an Operational Area Agreement for Participation in the Alameda County Operational Area Emergency Management Organization

Recommendation: Staff recommends the LAVTA Board of Directors approve the Resolution 42-2016 Authorizing the Livermore Amador Valley Transit Authority to Adopt and Operational Area Agreement for Participation in the Alameda County Operational Area Emergency Management Organization.

5. LAVTA Purchase of Rutan Maintenance Bay Lift

Recommendation: Staff, in conjunction with LAVTA Legal Counsel recommends that the Board approve Resolution 41-2016 to reject the low bid and authorize the Executive Director to negotiate on the open market and enter into a contract or contracts for the replacement and installation of a maintenance bay lift at the Rutan facility for $147,000 with a contingency of $3,000 for an aggregate of $150,000.

6. Executive Director’s Report

7. Set Board of Director Meeting Dates for 2017

Recommendation: Staff recommends the Board of Directors adopt the above meeting calendar for 2017.

8. Adjourn to CLOSED SESSION

9. Closed Session pursuant to Cal. Government Code Section 54956.9(d):z
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION (2 MATTERS)

10. Reconvene to OPEN SESSION

11. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

12. Next Meeting Date is Scheduled for: January 9, 2017

13. Adjournment

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/Jennifer Suda 11/30/2016

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.

• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.

• Public comments should not exceed three (3) minutes.

• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.

• No action may be taken on matters raised that are not on the Agenda.

• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the October 3, 2016 Board of Directors meeting.

B. Treasurer’s Report for the month of August 2016 and September 2016

Recommendation: Staff recommends approval of the August 2016 and September 2016 Treasurer’s Report.

C. Rescind and Award a Contract for the LAVTA Rutan Maintenance Area Resurfacing Project

Recommendation: The Finance and Administration Committee recommends the Board approve rescinding the contract award to DECS.

The Finance and Administration Committee further recommends the Board: (1) award a contract to Raider Painting, the lowest responsive and responsible bidder for the LAVTA Rutan Maintenance Area Resurfacing Project #2015-14, for a total contract award of $194,950.00; (2) authorize the Executive Director to sign the contract and issue an NTP to Raider Painting; and (3) approve a 10% project contingency of $19,495.00 to be used at the discretion of the Executive Director.

D. Contract Award for LAVTA On-Call Engineering Consulting Services

Recommendation: The Finance and Administration Committee recommends the Board authorize the Executive Director to execute three-year contracts with two one-year options with Diablo Engineering Group, Gannett Fleming Incorporated, and Kimley Horn and Associates Incorporated for on-call engineering services. Task orders will be awarded based on the most qualified firm for each scope or work.

E. Resolution Supporting a BART and ACE Rail Connection in Tri-Valley

Recommendation: Adopt Resolution 36-2016 in support of a rail connection between the Bay Area Rapid Transit (BART) and the Altamont Corridor Express (ACE) rail systems in the Tri-Valley.

5. Executive Director’s Report

6. Fiscal Year 2016 Comprehensive Annual Financial Report (CAFR)

Recommendation: The Finance and Administration Committee recommends acceptance of the Comprehensive Annual Financial Report (CAFR), and submission of the CAFR to the Government Finance Officers Association (GFOA) for award.

7. Proposed Organizational Changes

Recommendation: The recommendation is that the LAVTA Board approves the Proposed Organizational Chart and corresponding Proposed Job Descriptions.

8. Procurement of Executive Consultant for the Altamont Regional Rail Working Group

Recommendation: The recommendation is that the LAVTA Board award the contract for Executive Consulting Services.

10. Adjourn to CLOSED SESSION

11. Closed Session pursuant to Government Code Section 54957(b):
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Executive Director

12. Closed Session pursuant to Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Representative: Michael Conneran, Legal Counsel
Unrepresented Employee: Executive Director

13. Reconvene to OPEN SESSION

14. Consideration of Amendment to Employment Agreement with Executive Director Michael Tree

Recommendation: Legal Counsel recommends that the Board consider an amendment to the employment agreement with Executive Director Michael Tree

15. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

16. Next Meeting Date is Scheduled for: December 5, 2016

17. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/ Jennifer Suda 11/3/16

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.

• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.

• Public comments should not exceed three (3) minutes.

• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.

• No action may be taken on matters raised that are not on the Agenda.

• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. September Wheels Accessible Advisory Committee Minutes Report

5. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the September 12, 2016 Board of Directors meeting.

B. Treasurer’s Report for the month of August 2016

Recommendation: Staff recommends approval of the August 2016 Treasurer’s Report.

6. Contract Award for Individualized Marketing Services

Recommendation: The Project & Services Committee recommends the LAVTA Board award a contract to Steer Davies Gleave in the amount of $129,950 for individualized marketing services for the period of one (1) year, with an option to extend the contract one (1) additional year. Additionally the Committee recommends a 15% contingency for the project and authorization for the Executive Director to execute the contract.

7. Rebranding Project

Recommendation: The staff recommendation is that the Board receives a report on the FY2017 Rebranding Project and provides direction to staff.

8. Executive Director’s Report

9. Closed Session – PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code §54957)

Title: Executive Director

10. Reconvene to OPEN SESSION

11. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

12. Next Meeting Date is Scheduled for: November 7, 2016

13. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/ Jennifer Suda 9/28/16

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public

• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.

• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.

• Public comments should not exceed three (3) minutes.

• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.

• No action may be taken on matters raised that are not on the Agenda.

• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. July Wheels Accessible Advisory Committee Minutes Report

5. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the August 1, 2016 Board of Directors meeting.

B. Treasurer’s Report for the month of June 2016 and July 2016

Recommendation: Staff recommends approval of the Preliminary June 2016 and Preliminary July 2016 Treasurer’s Report.

C. WAAC Appointment for FY17

Recommendation: Staff has compiled the Board’s appointments into Resolution 32-2016 for adoption at the September 12, 2016 Board meeting.

D. Declaration of Surplus Property in Compliance with LAVTA Policy for Disposition of Surplus Property

Recommendation: The Finance & Administration Committee recommend the Board of Directors declare as surplus twenty (20) buses, and authorize their disposal through a method consistent with LAVTA’s Policy for Disposition of Surplus Property.

E. Contract Award for LAVTA On-Call Zero Emissions Bus Consulting Services

Recommendation: The Finance and Administration Committee recommends that the Board authorize the Executive Director to execute an agreement for the initial contract period of three (3) years from the effective date, with two (2) one-year options to be exercised solely at LAVTA’s discretion.

6. Transportation Development Act (TDA) Triennial Performance Audit for the Livermore Amador Valley Transit Authority (LAVTA) Prepared for the Metropolitan Transportation Commission for the Fiscal Years 2013 Through 2015

Recommendation: The Finance and Administration Committee recommend the Board of Directors accept the TDA Performance Audit Report for Fiscal Years 2013-2015.

7. Contract Award for LAVTA Purchase and Delivery of Heavy-Duty Buses

Recommendation: Staff recommends that the Board award the contract for Purchase and Delivery of Heavy-Duty Buses in Diesel, Hybrid Drive and Compressed Natural Gas configurations and authorize the Executive Director to execute an agreement for the initial contract period of five (5) years from the effective date, for the purchase of a minimum of twelve (12) and maximum of twenty (20) buses, with the understanding that Board action will be obtained separately through the term of the contract to authorize the purchase of buses in quantities and configurations to be specified, in conformance with the contract documents.

8. Executive Director’s Report

9. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

10. Next Meeting Date is Scheduled for: October 3, 2016

11. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/ Jennifer Suda 9/8/16

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.

• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.

• Public comments should not exceed three (3) minutes.

• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.

• No action may be taken on matters raised that are not on the Agenda.

• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the June 6, 2016 Board of Directors meeting.

B. Treasurer’s Report for the month of May 2016

Recommendation: Staff recommends approval of the May 2016 Treasurer’s Report.

C. Resolution of the LAVTA Board of Directors Delegating Authority to Execute the Master Agreement and Program Supplements with the State of California Department of Transportation

Recommendation: The Finance and Administration Committee recommends that the Board of Directors approve resolution 17-2016.

D. Resolutions Authorizing the Filing of Applications for Federal Funds for Fiscal Year 2015 to the Metropolitan Transportation Commission and a Resolution Authorizing the Filing of an Application for FTA Section 5307 and Section 5309 and Surface Transportation Programs Funding.

Recommendation: Staff recommends the Board approve a resolution authorizing the filing of an application for FTA Formula Program and Surface transportation programs funding by the Livermore Amador Valley Transit Authority (LAVTA) for Capital and Operating funds for fiscal year 2015 and committing the necessary local match for the projects and stating the assurance of LAVTA to complete the project.” Additionally, Staff recommends the LAVTA Board of Directors approve the attached “resolution authorizing the Executive Director to sign Section 5307, 5309 and Surface Transportation Programs Funding agreements”.

5. Establishing Standing Committees and Memberships

Recommendation: Staff recommends the Board confirm and approve Resolution 28-2016, establishing standing committees, memberships, and officers.

6. Contract Award for LAVTA Adaptive Signal Control Technology Services

Recommendation: The Finance & Administration Committee recommends the Board of Directors approve Resolution 25-2016 and award the contract to Western Pacific Signal, LLC to provide Adaptive Signal Control Technology Services.

7. Purchase of Installation of Clipper® Fare Payment Equipment on Twenty LAVTA Buses

Recommendation: Staff recommends the Board of Directors to approve Resolution 29-2016 and authorize the Executive Director to proceed with the purchase of Installation of Clipper® Fare Payment Equipment on Twenty LAVTA Vehicles.

8. Executive Director’s Report

9. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

10. Next Meeting Date is Scheduled for: August 1, 2016

11. Adjournment

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/ Jennifer Suda 7/6/16

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1.  Call to Order and Pledge of Allegiance

2.  Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.

• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.

• Public comments should not exceed three (3) minutes.

• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.

• No action may be taken on matters raised that are not on the Agenda.

• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the February 1, 2016 Board of Directors meeting.

B. Treasurer’s Report for the month of January 2016

Recommendation: Staff recommends approval of the January 2016 Treasurer’s Report.

C. Resolution of the Board of Directors of the Livermore Amador Valley Transit Authority Appointing Director and Alternate to the California Transit Indemnity Pool (CalTIP)

Recommendation: The Finance and Administration Committee recommends the Board approve Resolution 06-2016 revising the positions appointed to CalTIP Director and Alternate.

5. Comprehensive Operations Analysis – Preferred Alternative

Recommendation: The Projects and Services Committee recommends that the Board open the public comment period from March 7 – April 8, 2016; and set the public hearing date for April 4, 2016 for the COA Preferred Alternative.

6. Executive Director’s Report

7. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

8. Next Meeting Date is Scheduled for: April 4, 2016

9. Adjournment

Please refrain from wearing scented products (perfume, cologne, after-shave, etc.) to these meetings, as there may be people in attendance susceptible to environmental illnesses.

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/ Jennifer Suda 3/2/16

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]