1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.

• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.

• Public comments should not exceed three (3) minutes.

• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.

• No action may be taken on matters raised that are not on the Agenda.

• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. November Wheels Accessible Advisory Committee Minutes Report

5. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the November 6, 2017 Board of Directors meeting.

B. Treasurer’s Report for the month of October 2017

Recommendation: Staff recommends approval of the October 2017 Treasurer’s Report.

C. Fiscal Year 2017 Comprehensive Annual Financial Report (CAFR)

Recommendation: Staff requests based on the recommendation of the Finance and Administration committee that the Board accept the Comprehensive Annual Financial Report (CAFR) so it may be submitted to the Government Finance Officers Association (GFOA) for award.

D. Approval of Bus Advertising Service Contract with the Bay Area Air Quality Management District

Recommendation: The Projects and Services Committee, and the Finance and Administration Committee recommend authorizing the Executive Director to enter into a funding contract with the BAAQMD for the wrapping of seven of LAVTA’s buses in Spare the Air advertising for a period of up to three years in exchange for $322,000 in revenue per year to support LAVTA’s SAV project.

E. Fourth Amendment to Employment Agreement with Executive Director

Recommendation: Approve Fourth Amendment to Employment Agreement

6. SmartTrips Pleasanton Report and Presentation

Recommendation: None – Information only.

7. Appointment of LAVTA Representative to the Tri-Valley – San Joaquin Valley Regional Rail Authority

Recommendation: Staff requests the Board of Directors appoint a LAVTA representative to the Tri-Valley – San Joaquin Valley Regional Rail Authority.

8. Set Board of Director Meeting Dates for 2018

Recommendation: Staff recommends the Board of Directors adopt the above meeting calendar for 2018.

9. Executive Director’s Report

10. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

11. Next Meeting Date is Scheduled for: January 1, 2018

12. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/ Jennifer Suda 11/30/17

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.

• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.

• Public comments should not exceed three (3) minutes.

• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.

• No action may be taken on matters raised that are not on the Agenda.

• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the October 2, 2017 Board of Directors meeting.

B. Treasurer’s Report for the month of September 2017

Recommendation: Staff recommends approval of the September 2017 Treasurer’s Report.

C. Contract Award for Bus Shelter Demolition and Movement Project #2017-17

Recommendation: Staff recommends that the Board of Directors: (1) award a contract to FBD Vanguard Construction, Inc., the lowest responsive and responsible bidder for the LAVTA Bus Shelter Demolition and Movement Project #2017-17, for a total contract award of $416,174.00; (2) authorize the Executive Director to sign the contract and issue an NTP to FBD Vanguard Construction, Inc.; and (3) approve a 10% project contingency of $41,617.40 to be used at the discretion of the Executive Director.

D. Pleasanton Bus Rapid Transit Corridor Enhancement Project On-Call Task Order for Project Design and Engineering

Recommendation: Staff recommends the Board of Directors approve Resolution 35-2017 to execute a task order contract with LAVTA’s on-call contractor Kimley Horn and Associates, Inc., for a not-to-exceed amount of $175,000 with a contingency amount of $17,500 (10%) to be utilized at the discretion of the Executive Director.

5. Fiscal Year 2017 Comprehensive Annual Financial Report (CAFR)

Recommendation: The Finance and Administration committee recommends the Board acceptthe Comprehensive Annual Financial Report (CAFR) prior to submitting the CAFR to the Government Finance Officers Association (GFOA) for award.

6. MOU with Central Contra Costa Transit Authority

Recommendation: The Finance and Administration Committee recommends the Boardapprove the MOU with County Connection.

7. Executive Director’s Report

8. Adjourn to CLOSED SESSION

9. Closed Session pursuant to Government Code Section 54957(b):
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Executive Director

10. Closed Session pursuant to Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Representative: Michael Conneran, Legal Counsel
Unrepresented Employee: Executive Director

11. Reconvene to OPEN SESSION

12. Consideration of Amendment to Employment Agreement with Executive Director Michael Tree

Recommendation: Legal Counsel recommends that the Board consider an amendment to the employment agreement with Executive Director Michael Tree

13. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

14. Next Meeting Date is Scheduled for: December 4, 2017

15. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/ Jennifer Suda 11/1/17

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.

• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.

• Public comments should not exceed three (3) minutes.

• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.

• No action may be taken on matters raised that are not on the Agenda.

• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. September Wheels Accessible Advisory Committee Minutes Report

5. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the September 11, 2017 Board of Directors meeting.

B. Treasurer’s Report for the month of August 2017

Recommendation: Staff recommends approval of the August 2017 Treasurer’s Report.

C. Transit Signal Priority Upgrade Project Scope of Work for Design and Project Management

Recommendation: The Projects and Services Committee recommends the Board approve Resolution 32-2017 awarding the TSP Upgrade Project task order contract to LAVTA’s on-call contractor Kimley Horn for a not-to-exceed amount of $256,285.18 with a contingency amount of $25,628.51 (10%).

6. MOU with Central Contra Costa Transit Authority

Recommendation: The Finance and Administration Committee recommends the Board approve the MOU with Central Contra Costa Transit Authority.

7. SB 1 and State Transit Assistance (STA) Population-Based Funds

Recommendation: Receive staff report and provide direction to staff.

8. Update on AB 758 and the Alameda – San Joaquin Regional Rail Working Group

Recommendation: Receive staff report and provide direction to staff.

9. Final Draft BART to Livermore DEIR Comments

Recommendation: None – Information only.

10. Executive Director’s Report

11. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

12. Next Meeting Date is Scheduled for: November 6, 2017

13. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/ Jennifer Suda 9/28/17

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.

• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.

• Public comments should not exceed three (3) minutes.

• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.

• No action may be taken on matters raised that are not on the Agenda.

• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. July Wheels Accessible Advisory Committee Minutes Report

5. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the July 10, 2017 Board of Directors meeting.

B. Treasurer’s Report for the month of June 2017 and July 2017

Recommendation: Staff recommends approval of the June 2017 and July 2017 Treasurer’s Report.

C. Memorandum of Understanding with the City of Dublin for the Transit Signal Priority Upgrade Project (Express Bus Phase 2 Project)

Recommendation: The Projects and Services Committee recommends the Board approve the MOU with the City of Dublin.

D. LAVTA Annual Organizational Review

Recommendation: The Finance and Administration Committee forwards the attached organization chart and Resolution 28-2017 adjusting the rates of salary bands for LAVTA employees, to the Board for approval.

E. Resolution of the Board of Directors of the Livermore Amador Valley Transit Authority Appointing Director and Alternate to the California Transit Insurance Pool (CalTIP)

Recommendation: Staff recommends the Board of Directors approve this Resolution 30-2017 revising the positions appointed to CalTIP, be approved.

6. Mobility Forward Presentation

Recommendation: None – Information Only

7. BART to Livermore DEIR Comments

Recommendation: Staff recommends the Board of Directors approve LAVTA comments on the BART to Livermore Draft Environmental Impact Report.

8. Reject All Bids Received for LAVTA Bus Shelter Demolition and Movement Project #2017-16

Recommendation: Staff recommends the Board: (1) approve Resolution 31-2017 to reject all bids for the LAVTA Bus Shelter Demolition and Movement Project #2017-16; and (2) direct staff to issue a Notice Inviting Sealed Bids IFB #2017-17 with a revised project scope to solicit responsive and responsible bidders who can deliver an eligible project within the budget available to LAVTA from previously committed FTA and Local Match sources.

9. SB 595 (Beall) as amended: Metropolitan Transportation Commission: Toll Bridge Revenues – SUPPORT

Recommendation: Staff recommends the Board of Directors approve a SUPPORT position on SB 595 (Beall) with language supporting additional amendments to the bill as reviewed with the Tri-Valley’s state legislative delegation.

10. Executive Director’s Report

11. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

12. Next Meeting Date is Scheduled for: October 2, 2017

13. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/ Jennifer Suda 9/7/17

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]

Materials will be posted 72 hours prior to meeting.

1. Call to Order and Pledge of Allegiance

2. Roll Call of Members

3. Meeting Open to Public
• Members of the audience may address the Board of Directors on any matter within the general subject matter jurisdiction of the LAVTA Board of Directors.

• Unless members of the audience submit speaker forms before the start of the meeting requesting to address the board on specific items on the agenda, all comments must be made during this item of business. Speaker cards are available at the entrance to the meeting room and should be submitted to the Board secretary.

• Public comments should not exceed three (3) minutes.

• Items are placed on the Agenda by the Chairman of the Board of Directors, the Executive Director, or by any three members of the Board of Directors. Agendas are published 72 hours prior to the meeting.

• No action may be taken on matters raised that are not on the Agenda.

• For the sake of brevity, all questions from the public, Board and Staff will be directed through the Chair.

4. Consent Agenda

Recommend approval of all items on Consent Agenda as follows:

A. Minutes of the June 5, 2017 Board of Directors meeting.

B. Treasurer’s Report for the month of May 2017

Recommendation: Staff recommends approval of the May 2017 Treasurer’s Report.

C. Disadvantaged Business Enterprise (DBE) 3-Year Goal Establishment (2018-2020)

Recommendation: Staff recommends the Board adopt the three year DBE goal of 3% for Federal Fiscal Years 2018-2020.

5. Establishing Standing Committees and Memberships

Recommendation: Staff recommends the Board confirm and approve Resolution 27-2017, establishing standing committees, memberships, and officers.

6. Fixed Route Passenger Satisfaction Survey 2017

Recommendation: None – information only.

7. Legislative Update

Recommendation: Staff recommends the Board of Directors accept this report and approve two legislative positions referred by the Finance & Administration Committee:

• AB 758 (Eggman) Tri-Valley San Joaquin Valley Regional Rail Authority.– SUPPORT

• SB 595 (Beall) Metropolitan Transportation Commission: toll bridge revenues – WATCH

8. Executive Director’s Report

9. Matters Initiated by the Board of Directors

• Items may be placed on the agenda at the request of three members of the Board.

10. Next Meeting Date is Scheduled for: August 7, 2017

11. Adjournment

I hereby certify that this agenda was posted 72 hours in advance of the noted meeting.

LAVTA, Administrative Assistant /s/ Jennifer Suda 7/6/17

On request, the Livermore Amador Valley Transit Authority will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. A written request, including name of the person, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service should be sent at least seven (7) days before the meeting. Requests should be sent to:

Executive Director
Livermore Amador Valley Transit Authority 1362 Rutan Court, Suite 100
Livermore, CA 94551
Fax: 925.443.1375
Email : [email protected]